Adding People to Project Online

After signing up, you’re the only person that Project Online knows about. You’ll need to add more people who can also create and work on projects. There are two steps you’ll need to take for each person you want to add.

UsersFirst, create Office 365 user accounts for the people you’re adding.
Then, share the Project Online site with each new user.

Create Office 365 user accounts

Each person that you want to be able to use Project Online needs to have an Office 365 user account.

To create a user account in Office 365:

  1. On the left side of the Office 365 admin center, click Users and Groups.

Users and Groups

  1. At the top of the list of users, click Add (+).

Add User

  1. Follow each of the steps that appear, clicking Next after each step, and Finish at the end. You will add the user’s name, location, and licenses.

Settings steps for adding a user

Hold on…what’s this about licenses?

Every user needs to be given a license to use Project Online.    Depending on what your organization subscribes to, you might need to select different things on the Assign Licenses page to give someone access to Project Online. If something is listed in two different sections, it only needs to be selected one time on the page to give that user that license.

What about the global administrator?    It’s important to note that the only person who has a Project Online license to start with is the person that signed up for it. This may or may not be the person who is the all-up global administrator for Office 365 in your organization. The global administrator will be able to see options that are part of Project Online, but won’t be able to change them unless he or she has been assigned a Project Online license.

Thank you Microsoft for providing these helpful steps.

PPM Works is a full service Microsoft Project and Portfolio Management consultancy, focused on Microsoft Project Server and Microsoft SharePoint platforms.  We believe in partnering with our clients to exceed expectations and build long lasting rewarding partnerships. We are continuously building a knowledge base of multiple tips, tricks and solutions to make your use of Microsoft Project Pro as quick and easy as possible. Contact us for more information.

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